12 → 12
Person-hours per week, real client
Three people at four hours a week, down to one person at one hour. Same volume, same accuracy, eleven person-hours back to the team every week.
← What we build
Use case · Document Processing
Your forms read themselves.
Handwritten timesheets, scanned invoices, faxed forms, photographed receipts. The AI reads what humans wrote, validates the fields, calculates the totals, and lands a clean, structured record in your system. One client went from three people spending four hours a week on this to one person spending one hour a week. Same volume, same accuracy, eleven person-hours back.
What this looks like
What this looks like in practice.
The shape changes by document type, but the pattern is the same: messy input, clean structured output, no human in between.
Handwritten timesheet OCR
Reads timesheets from the field even when they’re half-photographed and partially smudged. Calculates regular and overtime per your payroll rules.
Invoice intake
Vendor invoices land in inbox, attachment, or fax. The AI extracts line items, totals, and tax, validates against your PO, and routes for approval.
Insurance and claim forms
Patient/claimant forms parsed, fields validated, missing data flagged for follow-up. Compliance posture intact, manual entry gone.
Application processing
Job applications, rental applications, loan applications. Field-by-field extraction with confidence scores; uncertain fields routed to a human.
Receipt categorization
Field receipts photographed on a phone get parsed, categorized to the right expense line, and pushed to your accounting system.
Validation rules
Custom business rules baked in. Mismatched totals, missing signatures, expired dates, out-of-range hours all flag automatically.
Error queue with audit trail
Anything the AI isn’t confident about lands in a clean review queue with the original document and the extracted fields side-by-side.
Direct system write-back
Final, clean records pushed straight to your ATS, ERP, payroll system, or accounting tool. No CSV staging.
Payroll-ready exports
Whatever shape your payroll runner needs, that’s what the AI hands it. ATS upload files, payroll batch files, or direct API.
What changes
The data-entry hours, gone.
Same day
Turnaround
Documents that used to sit in an inbox for a week get processed within minutes of arrival. Cash flow gets faster.
Audit
Trail by default
Every document, every extraction, every validation, every write-back is logged. Compliance reviews stop being a fire drill.
Where it fits
Real businesses we ship this in.
Healthcare staffing
Timesheet OCR pipeline reads messy handwriting, calculates overtime per payroll rules, looks up employees against the ATS, flags discrepancies, and produces upload-ready files.
Insurance
Claim forms and supporting documents parsed, validated, and routed. Adjusters spend their time on judgment calls, not data entry.
Construction
Vendor invoices, daily logs, change-orders, and subcontractor timesheets parsed and reconciled. Job-cost accounting actually works.
Education
Application forms, transcript reviews, financial-aid documents. Front-office workload drops; turnaround speeds up.
Field service and trades
Work orders and parts receipts photographed on a phone get logged, costed, and reflected in the customer’s job record automatically.
Go deeper
Real-world cases.
Ready to put this to work?
Send us a sample of what you’re processing today (timesheet, invoice, form, whatever). We’ll quote a pilot and show you a live extraction.