12 → 1
Person-hours per week, real client
Three people at four hours a week, down to one person at one hour, on the same timesheet volume.
← What we build
Back-Office Automation
Every hour billed. Every invoice checked.
Hours, rates, invoices, and pay sit in separate systems, and the gaps between them cost real money. We connect those systems, check them against each other, and give your team a short list of what needs fixing.
Invoice check
Sample data
| Line | Billed | Approved | Result |
|---|---|---|---|
| Site supervisor | 40.0 | 40.0 | Match |
| Field technician | 37.5 | 37.5 | Match |
| Project lead | 38.0 | 32.0 | Review |
| Coordinator | 40.0 | 40.0 | Match |
| Analyst | 36.0 | 36.0 | Match |
Four lines cleared. One sent to your team: six hours over what was approved.
What this looks like
A sample of what we ship.
The checks change by business. The pattern stays the same: two records that should agree, compared line by line, with a person deciding anything that doesn’t match.
Invoice reconciliation
Reads each invoice line by line and matches it to the approved hours and rates in your system. Exact matches clear on their own. Differences go to a person with the amount and the reason.
Timekeeping checks
Compares hours in a client portal or timekeeping tool against your system of record, worker by worker and week by week, before the numbers reach billing or payroll.
Contract rate checks
Checks pay and bill rates against the contract, including rates that change with tenure, so one wrong rate doesn’t repeat every pay period.
Payables audits
Compares what you are about to pay with what your system says you owe, and flags any mismatch before the money goes out.
Missing time
Finds active workers with no hours submitted, leaves out the ones who were never expected to submit, and reminds the rest.
Unapproved hours
Lists the hours waiting on approval and sends each approver their own reminder, so invoices don’t stall on a signature.
Payroll upload files
Turns client reports into the upload file your payroll system expects, and records what each file carried so a daily re-run never sends anything twice.
Record audits
Regular reports on placements and job postings that are incomplete or out of date, sent to the person who owns each one.
What changes
What your back office gets back.
These checks run on a schedule, so problems surface while they are still cheap to fix.
Line by line
Every invoice checked
Software reads every line on every invoice and reports only the ones that don’t match, so nobody has to spot-check.
Yours
The final say
You decide which changes run on their own. Anything else waits for your team.
Where it fits
Where this work fits.
Staffing and recruiting
Timesheets, client invoices, pay and bill rates, and payroll uploads, checked across your ATS, client portals, and finance team.
Professional services
Billable hours compared against contracts and client invoices, with unbilled time listed before month end.
Construction and trades
Vendor invoices and subcontractor timesheets matched against job records, so job costs hold up.
Property management
Vendor invoices compared with work orders and approved rates before anyone pays them.
Go deeper
Real-world cases.
Ready to put this to work?
Tell us which two records should agree and don’t. We’ll show you what a check would look like.